Secretary II - 7.0-Hr/Day

($17.14 to $23.35 per hour)

The person in this position works under the general supervision of the Building Administrator and is responsible for general administrative office support and services. This person manages daily work pressures, requiring constant concentration to a volume of work which must be completed within a limited period of time. This position requires the person to work with many different students, staff, parents, and community members and to use independent judgment and be willing to make decisions. Clerical and interpersonal relations skills are essential to perform a variety of moderately complex office functions.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Employees in this position perform some or all of the following tasks. Other related duties as assigned.

1. Demonstrates regular and acceptable attendance and punctuality, as set forth in Board policy.
2. Be familiar with and adhere to all relevant Board policies, administrative regulations, and building rules.
3. Interacts thoughtfully and courteously with students, staff, parents, and community members and resolves conflict in a professional manner.
4. Works independently and cooperatively in teams with other staff members and students.
5. Attends staff meetings.
6. Attends in-service and workshop trainings; applying training to instructional responsibilities.
7. Completes required mandatory trainings.
8. Completes appropriate logs, forms and paperwork, as
9. Reports safety, sanitary and fire hazards immediately to
10. Reports issues to authorities as necessary, animal control, suspicious activity
11. Operates and troubleshoots office machinery (copy, fax, postage meter, etc.).
12. Proficient in Word, Excel spreadsheets, Google, and the use of other office equipment, such as computers, calculators, copy equipment, mail machines, etc.
13. Prepares and processes documents and reports requiring familiarity of program subject matter knowledge with accuracy and expediency (i.e., attendance and truancy reports, behavior reports, etc.).
14. Types correspondence, reports, and other documents; may compose correspondence according to general instructions; performs word processing tasks.
15. May serve as receptionist; responding to routine inquiries for information; and routing calls to other individuals or departments for response.
16. Schedules conferences and programs, as required, including creating schedules, contacting all invited parties, preparing confirmation, and distributing materials to all parties (teachers, specialists, parents, etc.).
17. Performs a variety of photocopying duties.
18. Organizes and distributes mail, including confidential mail.
19. Monitors supply usage and assists in comprising necessary supply orders.
20. Maintains current first aid/CPR certification and performs first aid duties, when requited.
21. Communicates clearly and concisely, both orally and in writing.
22. Maintains student/parent/staff confidentiality.
23. Works independently under pressure with numerous interruptions to prioritize tasks to meet deadlines while maintaining a high degree of accuracy and attention to detail.
24. Organizes some school events and community outreach.
25. Records and tracks attendance, runs attendance reports, updates parent information in student information systems, calls parents daily to report unexcused absences and tardies, generates and processes truancy letters.
26. Effectively manages the health room, including medication prescribed to students, accident report forms, first aid supplies, supplies basic first aid, as necessary, and communicates with home regarding health-related topics.
27. Follows health management plans, accident protocols, and required documentation.
28. Assists in maintaining immunization records and exemptions.
29. Makes follow-up calls for chronically absent students.
30. Facilitates student volunteers from other schools.
31. Facilitates and manages locker assignments.
32. May serve as a committee member on the building Crisis Intervention Team.
33. Performs related duties consistent with job descriptions and assignment.

DISTINGUISHING CHARACTERISTICS

1. Registers students.
2. Processes registration documents.
3. Manages and maintains student records; creates files per District guidelines.
4. Working knowledge of state laws regarding CUM and PERM files.
5. Generates transcripts, gathers files, and sends to schools, per state law.
6. Liaison between school districts for both incoming and outgoing students.
7. Notifies appropriate staff regarding student needs (i.e., SPED/IEP/504/TAG).
8. Assists with data entry for scheduling.
9. Generates progress reports, report cards, and correspondence related to grading.
10. Generates awards based on academics for each trimester.
11. Manages athletic calendar, athletic registration, and impact test software programs.

 SUPERVISORY RESPONSIBILITIES

All school employees have some responsibility for supervising students and assisting in maintaining a safe environment.

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Education and/or Experience: High school diploma or General Education Diploma (GED) and related experience in typing, general clerical training, and/or equivalent combination of education and experience. Ability to accurately enter and retrieve computerized data. Prior successful experience working in a school setting or clerical position strongly preferred.
• Interpersonal Skills: Works well with others from diverse backgrounds. Focuses on solving conflict; maintaining confidentiality; listening to others without interrupting; keeping emotions under control; remaining open to others’ ideas and contributing to building a positive team spirit. Demonstrated ability to multi-task and successfully work with staff, students, and parents.
• Language Skills: Ability to communicate fluently in English both verbally and in writing. Ability to effectively present information and respond effectively to questions in one-on-one, small group situations to students and other school staff. Ability to read and interpret documents such as safety rules, IEPs, lesson plans, data, memos, e-mails, operating and maintenance instructions, procedure manuals, and governmental regulations. Ability to write routine reports and correspondence. Ability to speak effectively to diverse groups.
• Mathematical Skills: Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute and apply rate, ratio, and percent to practical situation. Ability to draw and interpret a variety of graphs.
• Reasoning Ability: Ability to apply common sense understanding to carry out instructions furnished in written, oral, schedule, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations.
• Computer Skills: General knowledge of computer usage and ability to use, e-mail, internet software, word processing software, and computer programs used by the District. Ability to type accurately and proficiently.
• Other Skills and Abilities: Ability to appropriately communicate with students, teachers, parents, and members of the community. Ability to meet timelines and exercise good judgment while working in a dynamic environment.
• Certificates, Licenses, Registrations: Certificates as determined by the District, including meeting current highly qualified requirements under the reauthorized ESEA. Ability to obtain a valid CPR/First Aid card. Participate in bloodborne pathogen training, and blood spill training annually.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to talk or hear. The employee is frequently required to walk long distances, stand, sit, use hands for fine manipulation, handle or feel, and reach with hands and arms. The employee is occasionally required to stoop, kneel, or crouch. The employee must regularly lift and/or move up to 25 pounds. The employee may occasionally climb stairs or ladders. Specific vision abilities required by this job include: close vision, distance vision, ability to adjust focus, and peripheral vision.

Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The work environment varies between a combination of standard office setting including standard office equipment (fax, copier, phone, computer, etc.) and a classroom setting including various community settings. The noise level in the work environment is usually moderate, but occasionally high depending upon student population and activities. The employee is occasionally exposed to wet or humid conditions and outdoor weather conditions. The employee may be exposed to bodily fluids and/or bloodborne pathogens. The employee is exposed to students who suffer from a variety of social and mental health issues.

OTHER

Note: This is not necessarily an exhaustive or all-inclusive list of responsibilities, skills, duties, requirements, efforts, functions, or working conditions associated with the job. This job description is not a contract of employment or a promise of guarantee of any specific terms or conditions of employment. The school district may add to, modify, or delete any aspect of this job (or the position itself) at any time as it deems advisable.

Instructional Assistant III - 1.0-Hr/Day

($15.68 to $21.37 per hour) 

The person in this position is supervised by the building administrator and may work in a number of settings including Special Education classrooms and the regular education classroom.  This person will work with students in groups, and with individuals, providing academic and behavioral support to students.  Responsibilities and tasks will include working with students to provide support in academic areas both in the mainstream and SPED classroom settings.  Other duties may include preparing materials, providing general supervision at lunch and passing times, and other duties as assigned.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Employees in this position perform some or all of the following tasks. Other related duties as assigned.

1. Under the direction of a licensed teacher, providing supplemental practice in various learning experiences, including drills and activities using learning strategies designed to reinforce or modify skills.
2. Demonstrate regular and acceptable attendance and punctuality, as set forth in Board Policy.
3. Be familiar with and adhere to all relevant District Board policies, administrative regulations, and building rules.
4. Interacts thoughtfully and courteously with students, staff, parents, and community members and resolves conflict in a professional manner.
5. Work independently and cooperatively in teams with other staff members and students.
6. Attends staff meetings.
7. Attends in-service and workshop trainings; applying training to instructional responsibilities.
8. Completes appropriate logs, forms and paperwork, as required.
9. Reports safety, sanitary and fire hazards immediately to supervisor.
10. Reports issues to authorities as necessary, animal control, suspicious activity, etc.
11. Operates and troubleshoots office machinery.
12. Assists students before and after school as part of Safety Patrol.
13. Assisting in planning and implementing learning experiences for students.

14. Helping students develop positive interpersonal relationships with peers and adults; promoting safety of the students by helping them develop self-confidence.
15. Observing students and assisting in recording student development and progress; informing supervisor of any unusual academic or disciplinary problems.
16. Training and assisting students in behavior management; providing education regarding appropriate interpersonal actions; responds to discipline problems; act as a role model.
17. Preparing materials related to area of assignment; copies materials; develops visual aids, certificates and charts; and collects and distributes supplies and equipment.
18. Supervising students before, during and after school on the playground, in the hallways or on entering or leaving the classroom.
19. May perform duties in a library; assists students with locating books; reads stories to students.
20. Operating a computer to take attendance and to do basic data entry assignments.
21. Oversees and supervises students during classroom activities in a variety of school settings, on field trips, at lunch and recess, ensuring safety and security at all times.
22. Maintains a safe and secure environment for students at all times.
23. Maintains discipline in the absence of the teacher.
24. Evaluates student injuries, determines course of action, performs minor first aid and completes required paperwork in compliance with Board Policy.
25. Assist with daily attendance, registration, bus lists, referrals, and enrollment records.

SUPERVISION

Instructional assistance is provided under the professional guidance of a teacher who is responsible for discussing and preparing lesson plans and approving instructional techniques.  Administrative supervision and evaluation is provided by the building principal or other administrative supervisor. 

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Education and/or Experience: Associate's degree (A.A.) or equivalent from two-year College or technical school or at least one year related experience and/or training or equivalent combination of education and  Must be highly qualified under the reauthorized ESEA. Prior successful experience working in a school setting or with young children strongly preferred.

• Interpersonal Skills: Works well with others from diverse Focuses on solving conflict; maintaining confidentiality; listening to others without interrupting; keeping emotions under control; remaining open to others’ ideas and contributing to building a positive team spirit. Demonstrated ability to successfully work with young children.
• Language Skills: Ability to communicate fluently verbally and in writing in Ability to effectively present information and respond effectively to questions in one-on-one, small group situations to students and other school staff. Ability to read and interpret documents such as safety rules, IEPs, lesson plans, data, memos, e-mails, operating and maintenance instructions, procedure manuals and governmental regulations. Ability to write routine reports and correspondence.
• Mathematical Skills: Ability to add, subtract, multiply and divide in all units of measure, using whole numbers, common fractions and Ability to compute and apply rate, ratio and percent to practical situation. Ability to draw and interpret a variety of graphs.
• Reasoning Ability: Ability to apply common sense understanding to carry out instructions furnished in written, oral, schedule or diagram form. Ability to deal with problems involving several concrete variables in standardized situations.
• Computer Skills: General knowledge of computer usage and ability to use, e-mail, internet software, word processing software and computer programs used by the Ability to type accurately and proficiently.
• Other Skills and Abilities: Ability to appropriately communicate with students, teachers, parents and members of the community. Ability to exercise good judgment to meet timelines and work in a dynamic environment.
• Certificates, Licenses, Registrations: Certificates as determined by the District including meeting current highly qualified requirements under the reauthorized Ability to obtain a valid CPR/First Aid card, bloodborne pathogen training and blood spill training.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to talk or hear. The employee is frequently required to walk, stand, sit, use hands for fine manipulation, handle or feel and reach with hands and arms. The employee is occasionally required to stoop, kneel, or crouch. The employee must regularly lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, ability to adjust focus and peripheral vision.

Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The work environment combines standard office setting including standard office equipment (fax, copier, phone, computer, 10-key, etc.) with the standard classroom setting. The noise level in the work environment is usually low to moderate, but occasionally high depending upon student population and activities. The employee is occasionally exposed to wet or humid conditions and outdoor weather conditions. The employee may be exposed to bloodborne pathogens.

OTHER

Note: This is not necessarily an exhaustive or all inclusive list of responsibilities, skills, duties, requirements, efforts, functions or working conditions associated with the job. This job description is not a contract of employment or a promise of guarantee of any specific terms or conditions of employment. The school district may add to, modify or delete any aspect of this job (or the position itself) at any time as it deems advisable.

Junction City School District is committed to building a diverse staff that is fully representative of our students and community. We strongly encourage applications from candidates of color and multilingual candidates.